The mandatory digitisation of employment records is underway in Ukraine, and time is running out. The procedure must be completed by 10 June 2026, otherwise you may have difficulty confirming your work experience. We explain what needs to be done now in a simple way.
What is the digitisation of an employment record book?
Digitisation of the employment record book - is the conversion of paper data into electronic format by scanning all pages. The information is stored in the register of the Pension Fund of Ukraine and is used to confirm the insurance period.
This procedure is necessary to preserve the data and simplify the pension application process in the future.
What is the deadline to meet
Digitisation of employment records in Ukraine to be completed until 10 June 2026.
Experts advise not to postpone the procedure to avoid possible problems with confirmation of seniority, especially for old periods of work.
Will seniority disappear without an electronic copy
It is important to understand: the absence of an electronic employment record book does not mean loss of seniority.
- length of service before 2004 is confirmed by paper documents
- service record after 2004 is automatically kept in the state register
However, without digitisation, it will be much more difficult to confirm seniority in case of loss of a paper book.
Who should digitise documents
Formally, digitisation is supposed to be the responsibility of employers, but in practice it is not always done.
Therefore, every employee should:
- check for an electronic copy
- if necessary, submit documents independently through the Pension Fund portal
What you need to know now
Special attention is currently being paid to the employment records of military personnel. A special digitisation procedure may be introduced for them.
Experts emphasise that it is better to take care of digitising data in advance to avoid problems in the future.
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